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Home2019 COEM Conference - Sponsor's Opportunities

2019 Colorado Emergency Management Conference
Sponsorship and Exhibitor Opportunities

We would like to extend an opportunity for you to participate in the Colorado Emergency Management Conference: scheduled for February 20, 21 and 22, 2019. The Colorado Division of Homeland Security and Emergency Management (DHSEM) and the Colorado Emergency Management Association (CEMA), have joined forces with public works, public health and hospitals, schools and universities, fire, law enforcement, local and county government, EMS, community and volunteer organizations and private citizens to develop a comprehensive conference agenda on emergency management. The focus of the conference is to support and encourage the integration of preparedness and response efforts at the community and state levels.

The participation and support of our exhibitors and sponsors is critical for a successful conference.

NEW and IMPROVED for 2019:

           Conference Center Map                       

❖ Much larger exhibit area than last three years
❖ Improved location of exhibit hall, directly between Ballroom and Breakout Session rooms
❖ Improved traffic flows into exhibitor area. There will be a gap in the air wall between the main conference room and the exhibitor room. This will allow conference attendees to pass through the exhibitor room on their way to the break-out rooms.
❖ Improved design for exhibitor social and coffee service, to increase attendee dwell time in the exhibit hall
❖ Improved design of exhibitor space, increased freedom of movement, easier egress/ingress to the exhibitor booths
❖ Parking lot space at curbside, immediately outside conference area, for display of vehicles, tents, etc.

As a conference exhibitor and sponsor, your company will be marketed through printed materials and other marketing opportunities (see Sponsorship Opportunities below). Attendees of the conference are seeking to increase their knowledge and skills and to view new products and resources that will assist them in their jobs. You will have the opportunity to network with all of the attendees from a wide array of professions and expertise.

Exhibitors can also reach conference attendees by participating in the CEMA Scholarship Auction. By making a tangible donation to the auction, exhibitors have another opportunity to display company logos and sales materials as well as supporting the conference scholarship program.

     2019 Sponsorship Opportunities

     All sponsorship and exhibitors have the opportunity to:
           Meet and greet over 350+ emergency management professionals, public health professionals, hospital representatives, law enforcement, EMS, fire personnel, school representatives and other stakeholders who attend this annual event
           Be recognized in conference literature and materials
           Exhibit in designated area with 6-foot skirted table(s) and 2 chairs provided
           Attend any or all of the workshops and events including meals
      SPONSORSHIP AT GOLD LEVEL - $5,000  (Only 1)    (Already reserved - University of Colorado - Colorado Springs)
          ➢ Prime location for exhibit (2) 6-foot skirted tables
          ➢ Full page ad in conference program recognized as gold sponsor
          ➢ Provides costs for production of conference program

          ➢ Sponsorship of Welcome Reception held the first evening for all attendees
          ➢ Eight (8) conference registrations for you and your staff to include all events and meals

      SPONSORSHIPS AT SILVER LEVEL - $2,500  (Only 2)
          ➢ Prime location for exhibit (2) 6-foot skirted tables
          ➢ Half -page ad in conference program recognized as sponsor
          ➢ Sponsorship of all-day coffee cart with name tent listed as silver level sponsor
          ➢ Six (6) conference registrations for you and your staff to include all events and meals

       SPONSORSHIPS AT COPPER LEVEL - $1,500  (2+)
          ➢ Sponsorship of afternoon breaks with name tent listed as copper level sponsor
          ➢ Exhibit space to include (1) 6-foot skirted table in exhibitor area
          ➢ Quarter -page ad in conference program recognized as copper sponsor
          ➢ Four (4) conference registrations for you and your staff to include all events and meals

       EXHIBITORS - $700  (40+)
          ➢ Exhibit space to include (1) 6-foot skirted table in exhibitor area
          ➢ Recognition in conference program
          ➢ Two (2) conference registrations for you and a member your staff to include all events and meals

The Embassy Suites Loveland is located at 4705 Clydesdale Parkway, Loveland, CO 80538, with easy access to Interstate 25. The hotel features the John Q. Hammond Conference Center, and a variety of comfortable suites and rooms. Amenities include a full-service business center, swimming pool, hot tub, and a complimentary evening reception sponsored by the hotel. The hotel is only 50 minutes from Denver International Airport.

          Exhibitor Space - Each space includes a six-foot skirted table and 2 chairs in the River Birch “A”, “B” and “C” rooms – a prime area of the conference.
          Exhibitor Lodging - Exhibitors are responsible for their own lodging arrangements, including making reservations.
                       Embassy Suites by Hilton Loveland

          Additional Services - Exhibitors can arrange for additional services (larger tables, electrical, phone, internet, business services) by contacting the hotel directly. Shipping services are also available. Arrangements for these services can be made directly with the hotel by contacting Stephanie Scharfenberg ( or (970) 593-6200.

               Tuesday, February 19, 2019        (5:00 p.m.– 8:00 p.m.)
               Wednesday, February 20, 2019  (6:00 a.m. – 8:00 a.m.)

         Exhibit hours:
               Wednesday, February 20, 2019  (8:00 a.m. – 6:30 p.m.)
               Thursday, February 21, 2019      (8:00 a.m. – 5:00 p.m.)

         Welcome Social:
Wednesday, February 20, 2019  (5:00 p.m. - 6:30 p.m.)  In the Exhibitor Room

         Take down:
               Thursday, February 21, 2019  (Do not begin breakdown until after 5:00 p.m.)

        Registration Information:


***  To help ensure your full participation in the conference, we would like your assistance in making sure you can successfully participate in the conference.  If you have any conference related requests, please fill out the Conference Requests Survey by February 1st.   If you do not have any requests, there is no need to fill out survey.  Thanks!!  ***

If you have any questions about being an Exhibitor or Sponsor please contact

Scott Morrill
Gunnison County Office of Emergency Management