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Home2020 COEM Conference - Sponsorship & Exhibitor Opportunities



Colorado Emergency Management Conference

Embassy Suites and Conference Center – Loveland, Colorado

February 25, 26 and 27, 2020

 

Sponsorship and Exhibitor Registration Announcement

 

We would like to extend an opportunity for you to participate in the 2020 Colorado Emergency Management Conference: scheduled for February 25, 26 and 27.  The Colorado Division of Homeland Security and Emergency Management and the Colorado Emergency Managers Association (CEMA), have joined forces with public works, public health and hospitals, schools and universities, fire, law enforcement, local and county government, EMS, community and volunteer organizations and private citizens to develop a comprehensive conference agenda on emergency management.  The focus of the conference is to support and encourage the integration of preparedness and response efforts at the community and state levels.

 

The participation and support of our Sponsors is critical for a successful conference.

 

More Exhibitor Hall Improvements for 2020:

Sponsor's / Exhibitor's Area Layout

  • Sponsor/Exhibitor area is double the size that it was in 2019.
  • A lounge area will be set up in the middle of the Sponsor/Exhibitor area, which will increase foot traffic and encourage attendees to spend more time in the Sponsor/Exhibitor area. This will also provide a comfortable setting for exhibitors to meet with customers and potential customers.
  • Wi-Fi and power provided to all Sponsor/Exhibitor booths at no extra charge.
  • Like last year, the Sponsor/Exhibitor area is located between Ballroom and Breakout Session rooms, and there will be a gap in the air wall between the main conference room and the Sponsor/Exhibitor area. This allows conference attendees to pass through the Sponsor/Exhibitor area on their way to the Breakout Session rooms.
  • Improved design for Sponsor/Exhibitor social and coffee service, to increase attendee dwell time in the Sponsor/Exhibitor area.
  • Improved design of Sponsor/Exhibitor area, increased freedom of movement, easier egress/ingress to the Sponsor/Exhibitor area.
  • Parking lot space at curbside, immediately outside conference area, for display of vehicles, tents, and related equipment. 

 

All sponsors and exhibitors have the opportunity to:

  • Meet and greet over 500+ emergency management professionals, public health professionals, hospital representatives, law enforcement, EMS, fire personnel, school representatives and other stakeholders who attend this annual event.
  • Be recognized in conference literature and materials, including a Conference App.
  • Have a booth in the Sponsor/Exhibitor area.
  • Display vehicles and other related equipment in the parking lot adjacent to the Sponsor/Exhibitor area. (Please contact Scott Morrill smorrill@gunnisoncounty.org, if you intend to display vehicles/equipment.)
  • Attend any or all of the workshops and events, including meals.

 

As a conference sponsor and exhibitor, your company will be marketed through printed materials, conference app and other marketing opportunities (see Sponsorship Opportunities below).  Attendees of the conference are seeking to increase their knowledge and skills and to view new products and resources that will assist them in their jobs.  You will have the opportunity to network with all of the attendees from a wide array of professions and expertise. 

 

Sponsors and exhibitors can also reach conference attendees by participating in the CEMA Auction, the proceeds of which go to conference scholarships.  By making a tangible donation to the auction, sponsors and exhibitors have another opportunity to display company logos and sales materials as well as supporting the conference scholarship program.

 

 

 

2020 Sponsorship Opportunities

 

ONE SPONSORSHIP AT PLATINUM LEVEL $7,500

  • Premium location for exhibit, with three 6-foot skirted tables and chairs
  • Small lounge area with one 4-foot round table and chairs
  • Sponsorship of Wednesday evening entertainment activity – Live DJ
  • Full page ad in Conference Program, with recognition as Platinum Level Sponsor
  • Splash Page on the Conference App
  • Power and Wi-Fi at no charge
  • 10 complimentary conference registrations for your attending staff, to include access to all events and meals

 

TWO SPONSORSHIPS AT GOLD LEVEL $5,000

  • Prime Location for exhibit, with two 6-foot skirted tables and chairs
  • Sponsorship of Tuesday evening Welcome Reception
  • Full page ad in the conference program, with recognition as Gold Level Sponsor
  • Recognition in the Conference App
  • Power and Wi-Fi at no charge
  • 8 complimentary conference registrations for your attending staff, to include access to all events and meals

THREE SPONSORSHIPS AT SILVER LEVEL - $2,500

  • Prime location for exhibit, with two 6-foot skirted tables and chairs
  • Half-page ad in Conference Program with recognition as Silver Level Sponsor
  • Recognition in the Conference App
  • Sponsorship of all-day coffee cart with name tent listed as Silver Level Sponsor
  • Power and Wi-Fi at no charge
  • 6 complimentary conference registrations for your attending staff to include access to all events and meals

FIVE SPONSORSHIPS AT COPPER LEVEL - $1,500

  • Exhibit space, with one 6-foot skirted table and chairs
  • Sponsorship of afternoon breaks with name tent listed as Copper Level Sponsor
  • Quarter -page ad in Conference Program, with recognition as Copper Level Sponsor
  • Recognition in the Conference App
  • Power and Wi-Fi at no charge
  • 4 complimentary conference registrations for your staff to include all events and meals

EXHIBITORS - $750

  • Exhibit space, with one 6-foot skirted table and chairs
  • Recognition in Conference Program
  • Listed as Exhibitor in Conference App
  • Power and Wi-Fi at no charge
  • 2 complimentary conference registrations for your attending staff to include access to all events and meals


**  IMPORTANT - Closer to the conference start, Registered Conference Sponsors and Exhibitors will receive an email requesting the names of their staff that will be attending the conference, so that they can be registered for the conference.  **


Location

The Embassy Suites Loveland is located at 4705 Clydesdale Parkway, Loveland, Colorado, 80538, with easy access to Interstate 25. The hotel features the John Q. Hammond Conference Center, and a variety of comfortable suites and rooms. Amenities include a full-service business center, swimming pool, hot tub, and a complimentary Evening Reception sponsored by the hotel. The hotel is only 50 minutes from Denver International Airport. 


Logistics

  • Sponsor space: See above Sponsorship information
  • Exhibitor space. Each space includes a six-foot skirted table and 2 chairs in the Pinyon Pine and River Birch A, B and C rooms – a prime area of the conference. Includes power and Wi-Fi at no charge.
  • Exhibitor Lodging. Hotel rooms are available to exhibitors at a discounted rate for the conference. Just ask for rooming space under the Colorado Emergency Management Conference room block. Exhibitors are responsible for their lodging arrangements, including making reservations.
  • Additional Services. Exhibitors can arrange for additional services (larger tables, business services etc.) by contacting the hotel directly. Shipping services are also available. Arrangements for these services can be made directly with the hotel by contacting Stephanie Scharfenberg stephanie.scharfenberg@atriumhospitality.com or (970) 593-6200.


Set up must be completed by 9:00 am on

Tues the 25th.



Set-up
:


     Monday, February 24                     5:00 pm – 8:00 pm

     Tuesday, February 25                     6:00 am – 9:00 am

 

Welcome Social will be in the exhibitor room

Tuesday Feb 25, 5 – 6:30 p.m.



Exhibit hours:

 

     Tuesday, February 25                     8:00 am – 6:30 pm     

     Wednesday, February 26               8:00 am – 6:30 pm

 

    Thursday, February 27                    8:00 am – 12:00 pm

    

Take down:

Thursday, February 27 after 12:00 pm                   Please do not begin take down until after 11 am Feb 27

 

 

 

Pre-Registration Information:

 

Sponsor / Exhibitor Registration is now open on the CEMA website:      2020 COEM Conference - Sponsor / Exhibitor Conference Registration  



Please indicate your interest in participating in the conference by sending an RSVP to:

 

 

Scott Morrill

Gunnison County Office of Emergency Management

 970-275-1370

smorrill@gunnisoncounty.org

 

 

Thank you in advance for your interest and we hope to see you at the Colorado Emergency Management Conference in February!